Create your account
Confirm your email during setup so your collection, private label photos, AI scan allowance, and shared-vault access stay connected to you.
- Use a unique password with at least eight characters.
- Tap the profile button on Home to add a display name or optional private profile photo.
- Use Forgot password if you ever lose access.
Add a bottle
Tap Add Bottle in the center of the bottom menu. The camera opens automatically for AI label recognition, or you can choose an existing photo or enter the bottle manually.
- Bottle Vault Free includes 20 lifetime successful AI label scans.
- Manual bottle entry is unlimited.
- A manual entry can still include a label photo without using AI.
Review the details
AI-generated details are editable suggestions. Check the producer, bottle name, vintage, category, region, price estimate, and suggested drinking window before saving.
- A failed label recognition attempt is not counted.
- Enter the quantity once for identical bottles.
- Add only critic scores you verified for the exact wine and vintage.
Build your storage
Create a cellar, refrigerator, rack, or spirits cabinet and match the layout to the storage you actually own.
- Rows are numbered.
- A row can be single-depth or have different front-and-back capacities.
- Rename and edit storage whenever your layout changes.
Place or keep unplaced
Choose an exact open section after saving a bottle. If there is no rack space, keep it in Unplaced Bottles until a section becomes available.
- Place each physical copy separately.
- Move a bottle without changing its collection record.
- Tap a bottle location to jump directly to its cellar position.
Find a bottle quickly
Search the whole collection or a single cellar by bottle name, vintage, varietal, grape, or drink-by date.
- Tap Year, Drink By, or Price again to reverse its sorting direction.
- Choose Drink By · Soonest first to see the bottles to consider first, or Latest first to plan farther ahead.
- Search Active Collection, Consumed History, Unplaced Bottles, or an individual cellar.
Drink, correct, and remember
Open a bottle to review its details and location. Tap Drink when you open it so inventory decreases and the bottle is preserved in Consumed History.
- Use Remove from Collection to correct a quantity mistake without creating a consumed record.
- Tap the label photograph to enlarge and pinch to zoom.
- Insights appear on the bottle and in the Insights section.
Use the Wishlist
When reviewing a scan or manual entry, choose Wishlist for a bottle you want but do not own.
- Wishlist bottles do not affect inventory, analytics, unplaced bottles, or vault value.
- Use Find This Bottle Online to open a neutral web search after confirming legal drinking age.
- Mark a Wishlist bottle as purchased without using another AI scan.
Record another purchase
From an owned bottle, choose Record Another Purchase to add matching or different vintages from one order.
- Enter a quantity for every vintage or release.
- Attach label photos without AI recognition.
- Purchase history preserves retailer, per-bottle price, shipping and tax, date, and notes.
Share your vault
Invite another Bottle Vault account as an editor or viewer. The invitee must use the same email address that received the invitation.
- Editors collaborate across the entire vault.
- Viewers can receive the entire active vault or only storage locations you select.
- Private notes, Insights, purchase details, consumed history, and Wishlist content remain hidden from viewers.
Free and Premium
The free plan includes unlimited manual bottle entry and 20 lifetime successful AI label scans. Premium adds 100 AI label scans each month and Premium collection tools.
- Your manually entered collection remains available after free scans are used.
- Manage or restore a subscription from Settings.
- Billing is handled by the App Store or Google Play.
Still need help?
Email support@bottlevaultusa.com and include your device type, a short description, and a screenshot when helpful. Never send your password.
Visit support